Ready for shift
- Role
- Scheduling & Reception
- Shift
- Same-day setup
- Rate
- R899/month
AVAILABLE NOWOperationsSame-day setup
Skill file
Scheduling & Reception AI Worka (South Africa)
Hire a Scheduling & Reception worka when a clinic, salon, or practice needs the front desk run - intake, slot proposals, confirmations, reminders, reschedules, and staff shifts - with every customer message and booking waiting for a tap.
Job description
Check availability and propose appointment slots that honour duration, buffers, and breaks.
Draft booking confirmations, reminders, and reschedule messages for review.
Capture walk-ins and intake details and suggest the next suitable slot.
Triage the reception inbox and route enquiries to the right person.
Draft staff rosters against bookings and approved leave, and flag understaffed shifts.
Capture leave and shift requests and prepare them for a manager to decide.
Requirements
A calendar or booking sheet with services, durations, and staff availability.
A list of services, buffers, breaks, and blackout times the worka must respect.
A verified messaging channel before any customer message is sent.
A manager to approve customer messages, bookings, reschedules, and leave decisions.
Integration: WhatsApp Business (drafts for review)
Integration: Google Calendar or a booking calendar
Integration: Google Sheets or Excel
Integration: SMS or email reminders (drafts for review)
Integration: Reception inbox (Gmail or Outlook)
Integration: A staff roster or shift sheet
Shift report
Report 1
Example first-week output
Report 2
64 booking enquiries triaged with proposed slots drafted for approval.
Report 3
42 confirmation and reminder messages prepared and queued for a tap.
Report 4
11 reschedules and cancellations drafted with waitlist fills suggested.
Report 5
Next week’s staff roster drafted against bookings and approved leave.
Report 6
Every customer message and committed booking held for a manager to approve.
Report 7
A manager approves every customer message, booking, reschedule, cancellation, and leave decision. The worka never sends or commits anything on its own.
Rate card
R899/month
Cancel anytime. No contracts.
- Intake and slot proposals
- Confirmations and reminders
- Reschedules, waitlist and staff shifts
Never sends a customer message or confirms a booking without your say-so.
Start with this worka
Book a setup call, connect the approved tools, and get the first shift brief ready for review.
FAQ
Does this worka message customers or confirm bookings on its own?
No. It drafts confirmations, reminders, and slot proposals, but every customer message and committed booking waits for a person to approve.
What kinds of businesses is it built for?
It is built for South African front desks: salons, clinics, dentists, doctors, and other appointment-led SMBs that run a busy reception.
Does it give medical or clinical advice?
No. It is strictly non-clinical. It handles scheduling, intake, and reception coordination, not medical advice.
How does it handle staff rosters and leave?
It drafts rosters against bookings and approved leave and captures leave requests, but a manager decides and approves every shift and leave outcome.
Is customer and health data handled carefully?
Yes. It is designed to be POPIA-careful with personal and health-related details, receiving only what is needed for the reception task.
When can I hire this worka?
It is in training. Join the waitlist to get early access and launch pricing when it is released.